Privacy Policy
PRIVACY POLICY
Stratagem Talent Advisory
Effective Date: May 19, 2026
Jurisdiction: Canada (PIPEDA)
Location: Toronto, Ontario, Canada
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1. ABOUT THIS POLICY
Stratagem Talent Advisory (“Stratagem,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals we interact with — including candidates, clients, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation.
By using our website or engaging with our services, you consent to the practices described in this policy.
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2. INFORMATION WE COLLECT
We collect personal information only to the extent necessary to provide our talent advisory and recruitment services.
From Candidates:
– Full name, contact details (email, phone, location)
– Resume/CV, employment history, and professional qualifications
– Skills, certifications, and trade qualifications
– References and professional background information
– Compensation expectations and career preferences
– Any additional information you voluntarily provide during our engagement
From Clients & Hiring Organizations:
– Business contact information (name, title, company, email, phone)
– Job descriptions, organizational details, and hiring requirements
– Feedback provided during the search and placement process
From Website Visitors:
– Information submitted through contact forms
– Technical data such as IP address, browser type, and pages visited (via cookies and analytics tools)
Note on Sensitive Information: We do not intentionally collect sensitive personal information (such as health data, social insurance numbers, or financial account details) unless it is directly relevant to providing our services and you have explicitly consented to its collection.
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3. HOW WE USE YOUR INFORMATION
We use the personal information we collect for the following purposes:
– To assess candidate suitability for current and future roles
– To match candidates with appropriate client opportunities
– To communicate with candidates and clients throughout the recruitment process
– To verify professional qualifications, credentials, and references
– To maintain our talent database for future placement opportunities (with your consent)
– To respond to inquiries submitted via our website or email
– To comply with applicable legal and regulatory obligations
– To improve and maintain our website and services through aggregated, non-identifiable analytics
We will not use your personal information for any purpose other than those identified above without first obtaining your consent, unless we are required or permitted to do so by law.
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4. SHARING YOUR INFORMATION
Stratagem Talent Advisory operates with a high degree of discretion. We do not sell, rent, or trade your personal information. Information is shared only in the following limited circumstances:
– With client organizations: Candidate profiles and information are shared with potential hiring organizations only with your prior knowledge and consent as part of the active recruitment process.
– With service providers: We may share information with trusted third-party vendors who assist us in operating our business (e.g., applicant tracking systems, email platforms, website hosting), subject to confidentiality obligations and PIPEDA-compliant agreements.
– For legal compliance: We may disclose information where required by law, court order, or government authority, or where necessary to protect the rights and safety of individuals.
– Business transfers: In the event of a merger, acquisition, or sale of business assets, personal information may be transferred as part of that transaction, subject to equivalent privacy protections.
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5. DATA RETENTION
We retain personal information only for as long as is necessary to fulfill the purposes for which it was collected, or as required by applicable law.
– Active candidates: Profiles are retained for the duration of our engagement and may be retained for a reasonable period thereafter to consider you for future opportunities, unless you request removal.
– Placed candidates and client records: Retained for a minimum period consistent with our contractual and legal obligations.
– Website inquiries: Contact information is retained for the duration needed to respond to and resolve your inquiry.
When personal information is no longer required, it is securely destroyed or anonymized.
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6. YOUR RIGHTS
Under PIPEDA, you have the following rights with respect to your personal information:
– Right of Access: You may request access to the personal information we hold about you and receive an explanation of how it is being used.
– Right to Correction: You may request that inaccurate, incomplete, or outdated information be corrected or updated.
– Right to Withdraw Consent: You may withdraw your consent to our collection, use, or disclosure of your personal information at any time, subject to legal or contractual restrictions. Note that withdrawing consent may limit our ability to assist you with placement opportunities.
– Right to Deletion: You may request that your personal information be removed from our records, subject to applicable retention obligations.
To exercise any of these rights, please contact us using the details provided in Section 11. We will respond to all requests within 30 days in accordance with PIPEDA.
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7. COOKIES & TRACKING
Our website may use cookies and similar tracking technologies to improve your browsing experience and collect aggregate, non-identifiable analytics data about how our site is used.
– Essential cookies: Required for basic website functionality. These cannot be disabled.
– Analytics cookies: Used to understand visitor behaviour in an aggregated, anonymous manner to improve our site performance.
You can control or disable cookies through your browser settings at any time. Disabling cookies may affect certain features of the website. We do not use cookies for targeted advertising purposes.
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8. SECURITY
We take the protection of your personal information seriously. Stratagem Talent Advisory employs physical, organizational, and technological safeguards appropriate to the sensitivity of the information we hold. These measures are designed to protect against unauthorized access, disclosure, alteration, or destruction of personal information.
While we take all reasonable steps to protect your information, no method of electronic transmission or storage is 100% secure. If you have concerns about the security of your information, please contact us directly.
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9. CROSS-BORDER TRANSFERS
Stratagem Talent Advisory operates in both Canada and the United States, and your personal information may be accessed or processed in either jurisdiction. Where information is transferred outside of Canada, we take reasonable steps to ensure that it receives equivalent protection consistent with PIPEDA.
Please be aware: When personal information is stored or processed in the United States, it may be subject to access by U.S. law enforcement or regulatory authorities under applicable U.S. laws. We will inform you if there is a material change in how we handle cross-border transfers.
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10. UPDATES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. The effective date at the top of this page will be updated accordingly. We encourage you to review this policy periodically.
For significant changes, we will provide notice via our website or direct communication where appropriate. Continued use of our services following any changes constitutes your acknowledgment of the updated policy.
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11. CONTACT & COMPLAINTS
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact our Privacy Officer:
Privacy Officer — Stratagem Talent Advisory
Email: faris@stratagemtalentadvisory.com
Location: Toronto, Ontario, Canada
We will investigate all complaints and respond within 30 days. If you are not satisfied with our response, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada:
Website: www.priv.gc.ca
Toll-free: 1-800-282-1376
Fax: 613-947-6850
Address: 30 Victoria Street, Gatineau, Quebec, K1A 1H3
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© 2026 Stratagem Talent Advisory. All rights reserved.
Toronto, Ontario, Canada